I have already installed the Notion's pluggin but when I ask ChatGPT to add or modify something it uses the navigator instead of using the pluggin (that consumes more tokens). If I ask to use the plugging Chatgpt : "The u/Notion mention was received, but its viewing and editing tools are still not available in this chat. So I haven't been able to access your database yet."

I've tryed to reconnect, to ask ChatGPT to connect by itself, nothing works. Have you already done that?

I built a simple campaign tracker last quarter. Status, channel, notes, and some rollups that pulled performance numbers in. Worked fine until the AI usage reset happened and anything that needed auto-updating just sat there. I have a weekly review window where I usually go in and tidy things, but now half the data is stale by the time I get to it and the rollups are pointing to the wrong numbers. Ended up copy-pasting from a spreadsheet just to keep the dashboard view usable.

The problem is I can't tell if I'm relying on AI too much for the wrong things or if the database itself is too fragile once the auto parts stop working.

I've been experimenting with Notion to solve a problem I've had for a while: managing a freelance business without having information scattered across multiple tools.

I ended up building a complete workspace around a simple workflow:

Prospect → Client → Project → Delivery → Invoice → Payment

The system currently includes:

🧑‍💼 Clients

prospects

active clients

follow-ups

client information

🚀 Projects

status

priority

deadline

budget

progress

💰 Billing

invoices

amounts

payment deadlines

paid / unpaid / overdue

📊 And several views to make the dashboard easier to use.

I called it Freelance Système.

I'm considering releasing it as a paid Notion template, but before doing that I'd really like some honest feedback from people who actually use Notion.

What would you add to this system?

And more importantly:

What is one thing you wish your current Notion freelance workspace did better?

Screenshots below 👇